Renaissance plans and manages every detail of the meeting so our
clients' can accomplish objectives without needless distractions. Whether for
national sales meetings, executive retreats or incentive programs, we ensure
every detail so that our clients can focus on their programs' objectives
and their attendees.
Our comprehensive service approach ensures that every detail will be anticipated,
planned and executed with flawless professionalism.
In addition to unsurpassed attention to detail, creativity and hospitality,
Renaissance can provide the following services as your Meeting & Travel
Incentive Partner.
Pre-Program Management
- Provide experienced Renaissance Team (Account Executive, Operations
Manager and Assistant) to coordinate all program details
- Hotel selection, including rate/availability studies, rate and service
negotiation
- Conduct site inspections
- Negotiate lowest possible rates on all program components
- Contract with all vendors
- Carefully manage program budget
- Develop and coordinate the following aspects of the program:
- Agenda development
- Unique creative program collateral
- Customized program website with on-line registration
- Airline reservations via toll-free number
- Airport meet & greet services
- Ground transportation throughout program
- Hospitality and registration services, including hospitality and/or
registration desk
- All food & beverage functions
- Theme events at hotel or off-site venues
- Unique and creative tours and activities
- Entertainment and speakers
- Unique and creative pre-program mail outs
- Guest amenities
- VIP services
Database Management
- Attendee contact information
- Arrival/departure information
- Passport information
- Tours and activity selections
- Hotel rooming list
- Special requests
On-Site Management
- Provide on-site staff throughout the program (Account Executive,
Operations Manager and Renaissance-trained travel staff)
- Preview, oversee and supervise all program elements, as contracted
- Provide 24 hour access to logistics staff throughout program
Post-Program
- Design and distribute attendee evaluation, as applicable
- Receive, review and reconcile all program costs
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